Maintenance Market

For our maintenance supply chain, emh has a dynamic market (formerly known as a dynamic purchasing system) which is a specific type of framework agreement used to award all our contracts for maintenance services.

This ensures that we have a consistent approach to:

Due diligence
Insurance
Agreement to terms and conditions of contract
Contractor conduct

Suppliers will need to have a Safety Scheme In Procurement (SSIP) accreditation to be able to join, such as (CHAS Standard, or Constructionline Bronze). Any supplier can be accredited to this standard.

We will not work with maintenance suppliers who do not have an SSIP accreditation.

More information on the SSIP can be found at https://ssip.org.uk.

Contracts can range from low value one-off jobs, to contracts covering a wide range of services over a number of years.

The market is broken down into three lots:

Lot 1: Building fabric repair	Lot 2: Building systems and fittings	Lot 3: Grounds maintenance and soft / external services
Asbestos removal Brickwork Decorating General internal repairs Insulation Joinery New property aftercare Plastering Plumbing Roofing Structural repairs Scaffolding Windows and doors	Aids and adaptations Air conditioning and ventilation Electrical repairs, maintenance and testing Fire safety systems and firefighting equipment Flooring Kitchen and bathroom refurbishment New property aftercare Plumbing and heating systems (gas and renewable energy) Security systems, (CCTV, door access)	Clean and clearance services Communal area cleaning Fencing and gates Grounds maintenance New property aftercare Paving and surfacing Skip hire Tree surgery General gardening services

Each lot has a ‘sub-lot’ depending on whether the contract to be awarded is (a) below threshold, or (b) above threshold. Suppliers do not need to provide all services within a lot to apply.

The public procurement thresholds from 1 January 2024 are Works: £5,372,609, and Supplies / services: £214,904. Almost all contracts awarded from the market will be services.

To apply

First you will need to read the documents linked below. You can then apply by completing the application form (Appendix A) and sending this to procurement@emh.co.uk.

If you intend on competing for contracts worth more than £30,000 then you will also need to register with MyTenders at https://www.mytenders.co.uk/Register_V2/Supplier_Register.aspx.

To register with MyTenders you will need your Public Procurement Organisation Number (PPON) which you can obtain by registering with the Central Digital Platform. You can find more information on doing this at https://www.gov.uk/government/publications/procurement-act-2023-short-guides/suppliers-how-to-register-your-organisation-and-first-administrator-on-find-a-tender-in-three-easy-steps-html

If you are applying to join any of the above threshold lots (1b, 2b, 3b) you will need to complete all of your company information within the Central Digital Platform, which you can download into a pdf and send with your application.